Job Description

Our well-established, family-owned business is committed to integrity, excellence, and long-lasting client relationships. Our close-knit team thrives on collaboration, flexibility, and shared success. As we continue to grow, we seek an on-site, highly organized, and experienced Senior Executive Assistant to support our Owner and help ensure the smooth operation of daily business activities.

The Senior Executive Assistant will provide on-site administrative support, manage schedules, coordinate communications, and handle sensitive information with the utmost discretion. This role requires a proactive, adaptable, and detail-oriented professional who thrives in a fast-paced, entrepreneurial environment with constantly shifting priorities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage and maintain the Owner’s calendar, appointments, and travel arrangements
• Coordinate meetings, including logistics, agendas, and follow-ups
• Monitor and prioritize incoming emails and calls, responding or redirecting as appropriate
• Assist with personal tasks and errands when needed, maintaining a balance of professionalism and flexibility
• Proactively anticipate needs, identify potential challenges before they arise, and offer practical solutions.
• Thrive in a fast-paced environment with constantly pivoting priorities, managing shifting demands with calm, focus, and flexibility
• Maintain confidential and sensitive information with discretion
• Act as a liaison between the Owner and internal/external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Support project management tasks and coordinate timelines and deliverables
• Conduct research and compile data to support business decisions
• Help maintain a positive office culture and support other team members when needed

PREFERRED QUALIFICATIONS

• Minimum 5 years of experience as an Executive Assistant, with at least 2 years at a senior or executive level
• Proven ability to work directly with executive leadership
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and integrity when handling confidential information
• Proficiency with Microsoft Office Suite, Google Workspace, and project management tools
• Ability to multitask and adapt quickly to shifting priorities
• A proactive, can-do attitude with the ability to anticipate needs
• Experience with personal assistant responsibilities a plus

EDUCATION REQUIREMENTS

• Education: Bachelor's degree in business a plus

CERTIFICATIONS/LICENSES

• Certified Administrative Professional a plus

HARDWARE/SOFTWARE SKILLS

• Intermediate proficiency with Outlook (email, calendar mastery), Word, Excel, PowerPoint, Teams, etc. 

PHYSICAL DEMANDS & SENSORY REQUIREMENTS  

• Sit for extended periods 
• Bend, crouch, kneeling, and contorting into odd positions 
• Lift and/or move up to 25 pounds

SALARY RANGE

• $90,000 - $105,000 Annually

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