Job Description
NOTICE OF EMPLOYMENT OPPORTUNITY
Job Title : Senior Event Manager
Location : Chicago
Department : Event Management
Reports To : Director of Event Management
Position Type : Full-time
FLSA: Exempt
Job Overview:
The Senior Event Manager provides professional client services support in the planning, organization, and management of events within McCormick Place. They lead and support the Event Managers while developing, coordinating, and supervising all event related activities through complex wide events. Senior Event Managers also assist the Director and Assistant Director of Event Management in recruitment, training, and development of full-time event managers.
Key Responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serves as the central resource for the FT Event Manager staff once they begin their event planning process and subject matter expert for all event execution, supports with training and help as needed.
- Supervises staff and oversees all aspects of event operational support related to large scale events (including scheduling of union and non-union staff).
- Meets with client groups to plan and organize assigned meetings and/or events, ensuring clear communication between all customers and their event contractors and all internal parties to ensure the efficient and superior delivery of all services for assigned events
- Partner with HR to support hiring initiatives, engagement activities and community outreach
- Assist in ensuring accuracy of event financials: post-event billing of services and equipment charges.
- Prepare pre-show event financial estimates and complete post-show financial settlements based on contractual requirements.
- Ensure timely and accurate event information is delivered to the Finance Department for settlement/invoicing purposes.
- Assist sales managers in preparation of pre-booking cost estimates.
- Lead site visits and meetings with clients for all assigned events.
- Detail event for client approval and internal communication by creating Event Resume in Ungerboeck Software.
- Coordinates activities with the various service contractors for assigned meetings and/or events.
- Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
- Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Assist in the management, development, and implementation of goals, objectives, policies, and priorities of event related programs.
- Exercises discretion and utilizes independent decision-making during events that will best represent McCormick Place, the MPEA and the client.
- Ensure that all event insurance certificates, licenses and permits required are obtained in a timely manner
- Educate customer and vendors on labor jurisdictions
- Conduct pre and post inspections of event space.
- Advance and communicates all event information to appropriate departments and staff
- Troubleshoot during event preparation and during event to ensure that all event setups are correct including making decisions about policy, procedures, billing and staffing
- Oversee all production, setup, event staff, event-related contract services
- Maintain communication with events team to ensure a flawless event
- Communicates in a timely fashion any/all problems and proposed solutions to the AGM and/or Director of Events
- Prepares events reports noting attendance, times, significant problems, etc.
- Coordinates effectively with appropriate in-house operations and partners
- Maintain superior interpersonal relations with clients, employees, management, contractors, and union employees
- Must work on-site for assigned events, maintain excellent attendance, and contribute to a safe & healthy work environment.
QUALIFICATIONS:
- Bachelor’s degree in Hospitality, Management, Business, or related field, plus (7) seven or more years of event management experience in convention centers or equivalent combination of education and experience preferred.
- Requires 5+ years of employee supervision experience, union knowledge preferred
- Proficient in use of Microsoft Office programs in a Windows format; experience with AutoCAD preferred
- Knowledge of operational characteristics of events, including crowd management and control techniques; fire and public safety regulations, food service practices, A/V equipment and relevant federal, state, and local regulations
- Understanding of set up, audio, video, lighting, and rigging preferred
- Self-motivated with excellent interpersonal and communications skills and the ability to function and make management decisions in a fast-paced high-pressure environment
- Ability to work independently and also as part of a team
- Must be available to work a flexible schedule, including long shifts, early mornings, evenings, weekends and holidays as required
- Work independently exercising judgment and initiative with minimal supervision.
- Excellent organizational, planning, and interpersonal skills.
- Ability to prioritize multiple projects.
- Ability to demonstrate problem-solving and communication skills.
- Work effectively under pressure and/or stringent schedule and produce accurate results.
- Must be able to stand or walk for the duration of the shift and must be able to carry and lift according to industry standards.
- Professional presentation and appearance during events.
- Certified Meeting Professional (CMP) preferred, but not required.
- Experience in event management software (Ungerboeck) preferred, but not required.
NOTE: Selection will be based on an evaluation of applicants’ training, skills and experience.
Pay
$92,700-$115,000
Job Type
Full-time
Shift Schedule
Days may vary; based on business demands
Work setting
In person office environment
Benefits :
Dental Insurance
Health Insurance
Life Insurance
Vision Insurance
Long-Term Disability Insurance
Deferred Comp & Matching
PTO
Job Tags
Holiday work, Full time, Contract work, For contractors, Local area, Flexible hours, Shift work, Weekend work, Afternoon shift, Early shift,