Job Description

Position Summary:

Help make the American dream come true for immigrants! This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 60 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with domestic and international corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees.

Our Raleigh office has an opportunity for a Clerk to join their fast-paced business immigration practice! Duties may include, but not be limited to performing a variety of data entry, scanning, copy, and filing duties to track and document receipt/approval notices from USCIS in the Firm's centralized document management systems and business records; ensuring that immigration documents are easily accessible to clients, legal, and non-legal staff members; and opening cases within our system to allow paralegals and other immigration staff to begin work on petitions.

We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development.

Essential Functions:

Packaging

• Scan tracking labels and review sheets to case managers for each case that’s going out for regular and CAP cases.
• Scan each tracking label and review sheet into VisatraxCostSplitting.
• Make labels for packaging to send to the 10 main USCIS locations.
• Label any miscellaneous documents.
• Ensure all CAP cases are appropriately labeled.
• Combine approvals and receipts into PDF Searchable document and save in mail files.
• Check SharePoint for any client petitions.
• Print petitions and attach the correct check before sending to attorney review before packaging.
• Prepare photos to be added to petitions.
• Ensure all forms have the proper signatures.
• Package up petitions accordingly and ensure timely delivery to USCIS.
• Log all CAP review sheets into excel.
• Preparation of approval packages to Foreign Nationals as needed.
• Other miscellaneous duties as assigned.

Assembly:

• Locate documents needed for immigration petitions.
• Ensure all documentation for case specific petitions are included for review team.
• Provide remote paralegals with support shipping forms to clients.
• Scan immigration petitions to respective paralegals.
• Assist remote paralegals with obtaining attorney signatures for unsigned petitions.
• Assist remote paralegals with creating passport photos for case specific petitions.
• Maintain open communication with paralegals for missing documents needed for petitions when necessary.
• Perform cleanup of SharePoint immigration cases filed.
• Offer problem-solving solutions for changes to package assembly process.
• Assist in removal of USCIS checks from printer and scan to respective member of business team.
• Ensure checks are filed with correct immigration case and void any unnecessary checks.
• Ensure printers remained stocked to maintain flow of package assembly process.
• Additional duties as assigned.

Requirements:

• 1+ years of office experience in a high-volume environment.

   

• High school diploma required; some college preferred.

• Ability to type 45+ WPM.

   

• Superior understanding of correct grammar, spelling and punctuation.

• Excellent organizational skills; ability to organize, manage, prioritize, and handle numerous projects/tasks.

• Excellent attention to detail and strong time management skills.

• Ability to work well under pressure, with a professional demeanor.

• Strong client service skills are crucial in this team oriented environment.

• Enjoy working in a team-oriented and fast-paced environment.

• Strong Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

Please note, we are not working with outside recruiters for this position.

Benefits:

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information:

If you have questions, please e-mail Jess Lindsey at [email protected] with “Immigration Data Clerk – Raleigh" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview:

Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

Job Tags

Holiday work, Permanent employment, Full time, Temporary work, Remote job, Flexible hours,

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