Job Description

POSITION PURPOSE AND SUMMARY

The Events Coordinator will play a critical role in supporting the planning and execution of various events within our organization. This position requires excellent communication skills, strong multitasking abilities, and a passion for delivering exceptional experiences for our attendees.

DUTIES AND RESPONSIBILITIES

· Coordinate with vendors, suppliers and contractors to secure necessary services, equipment and materials for each event.

· Create and maintaining event budgets, tracking expenses, requesting rebates and ensuring cost-effective solutions.

· Collaborate with the marketing team to develop event promotional materials, communications and registration platforms.

· Coordinate event logistics, such as catering, transportation, audio-visual requirements and room setup.

· Maintain event databases, venue and vendors contact listings.

· Provide on-site support during events, including setup, registration, guest assistance and troubleshooting.

· Conduct post-event evaluations and generate reports summarizing event success, internal staff feedback and areas for improvement.

· Maintain event calendars, timelines and task lists to ensure all deadlines are met.

· Stay updated on industry trends, best practices and emerging technologies to enhance event planning and execution.

· Other administrative duties as assigned. Assist in the planning and organization of events

REQUIRED QUALIFICATIONS (KNOWLEDGE, SKILLS & ABILITIES)

· Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration preferred, or equivalent experience.

· Restaurant experience strongly preferred

· Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.

· Strong attention to detail and accuracy, ensuring all event elements are executed flawlessly.

· Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

· Proficient in Canva, Google Suite, and Microsoft Office Suite.

· Ability to work independently and collaboratively within a team-oriented environment.

· Flexibility to work evenings, weekends and extended hours as necessary during events.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Alexandria, VA (Required)
• Work Location: In person
• Ability to travel to all restaurant locations: Alexandria VA, Fairfax VA, Chevy Chase MD, Potomac MD, Annapolis MD

Compensation:

• Annual salary based on experience plus opportunity for commission.

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