Job Description

Immediate need for a talented Administrative Assistant II. This is a 06+months contract opportunity with long-term potential and is located in Owing Mills, MD (Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID: 25-63224

Pay Range: $20 - $22/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• A Senior Admin/Fulfillment Specialist is responsible for accurately and efficiently processing customer orders by picking, packing, and preparing products for shipment, managing inventory levels, coordinating with shipping carriers, and ensuring timely delivery, all while maintaining a streamlined fulfillment process.
• Key responsibilities may include:
• Gatekeeping, Calendar, Meeting Coordination & Materials Management:
• Accountable for commanding and applying business knowledge and understanding of client preferences, work priorities and work style to provide leverage to manager(s) for core support activities
• Travel & Expenses Support:
• Accountable for providing timely, accurate, compliant travel and expense report processing.
• Training, Continuity & Coverage:
• Work collaboratively with Business & Administrative Leadership and administrative peers to provide seamless back-up coverage, sharing new ideas and best practices to ensure continuous, innovative service lift as technology, processes and BU needs evolve.
• Technology, Process & Policy Support:
• Proactively learn and innovatively leverage new and enhanced technology to increase efficiency, and champion positive change through collaborative adaption/adoption (self and team) of new and standing corporate and divisional processes and policies.
• Project & Specialized Team Support:
• Independently facilitate or assist with ad hoc assignments and projects related to division and/or corporate activities that support systems testing/delivery, data and reporting, and presentation materials using advanced or specialized software or systems skills.
• Network effectively to discover and leverage relevant work and best practices of others for efficiency and optimal service.
• Order Processing:
• Receiving and reviewing fulfilment requests, verifying product availability, and accurately ordering/picking items from corporate store or shelves.
• Packaging and Labeling:
• Properly packaging items according to shipping requirements, attaching shipping labels, and ensuring correct product quantities.
• Inventory Management:
• Maintaining accurate inventory levels by tracking stock, identifying discrepancies, and reporting issues.
• Shipping Coordination:
• Coordinating with shipping carriers to schedule pickups and ensure timely delivery, including generating shipping labels.
• Quality Control:
• Performing quality checks on products before packaging to identify damaged or incorrect items.
• Storeroom Maintenance:
• Maintaining a clean and organized workspace, following safety protocols, and properly storing inventory.

Key Requirements and Technology Experience:

• Key skills; Travel management, Calendar Management, event planning , logistics
• Attention to detail to ensure accuracy in order fulfillment
• High school diploma.
• 2-4 years of relevant experience.
• Strong organizational skills to manage inventory and prioritize tasks.
• Physical ability to lift and move packages weighing up to 50 lbs.
• Experience with calendar, meeting, and travel coordination.
• Event planning and coordination experience.
• Schedule:
• Monday to Friday, 8:00 AM to 5:00 PM. This position is hybrid, however there may be weeks when the associate will need to be in the office 4-5 times per week based on events and workload.
• Work Location:
• Work will be conducted at the Owings Mills location until June, after which it will transition to the Harbor Point location.

Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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