Job Description

Position Overview:

We are seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to join our team in the construction industry. The AR Specialist will play a critical role in managing our accounts receivable process, ensuring timely and accurate invoicing, collections, and reconciliations. This position requires strong communication and collaboration skills as you will be working closely with builders, suppliers, and other key stakeholders in the area.

Key Responsibilities:

• Invoice Management: Generate and distribute invoices to builders, suppliers, and subcontractors in an accurate and timely manner.
• Collections: Manage the collections process, following up with builders and suppliers to ensure timely payment of outstanding balances.
• Client Relationships: Serve as the primary point of contact for accounts receivable inquiries and disputes, working closely with builders to address issues and maintain positive relationships.
• Reconciliation: Reconcile accounts receivable to ensure accuracy between ledgers and payments received.
• Reporting: Prepare accounts receivable aging reports and provide updates to management on the status of collections and outstanding accounts.
• Process Improvement: Identify areas for process improvement and assist in implementing efficient workflows for receivables management.
• Compliance: Ensure all invoicing and collections activities comply with industry regulations and company policies.
• Collaboration: Work closely with the construction team, suppliers, and project managers to align accounts receivable processes with project timelines and budgets.

Qualifications:

• Experience: 5+ years of hands-on accounts receivable experience, preferably in the construction, real estate, or related industries.
• Skills:
• Proficiency in ERP systems (e.g., Oracle, SAP) and advanced Excel skills (pivot tables, VLOOKUP, etc.) (Source: SG25 US Finance and Accounting).
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills to work effectively with builders and suppliers.

Key Traits for Success:

• Attention to Detail: Accuracy in invoicing and collections is vital to ensure smooth financial operations.
• Problem-Solving: Ability to troubleshoot disputes and resolve payment issues with builders and suppliers professionally.
• Teamwork: Strong collaborative mindset to work across departments, including project management and procurement teams.

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